getting organized

School starts this week. Yesterday the elder lad started first grade.  The younger lad starts preschool tomorrow. So long as we weather the adjustment to the earlier wake-up calls, I think we're in for a good year.  I just have to get myself organized.

Along with the new school year has come the influx of handbooks, procedures, forms, and paperwork to be read, completed, signed, returned, filed, and otherwise digested. Then there are the calendars.

Snack duty * Cafeteria lunch menu * Parent volunteer schedule * School year * Birthdays

Instead of posting all the various calendars that come home in plain view, I try to glean the pertinent information from each and put it on my central calendar. Otherwise, it's apt to get overlooked as all the calendars become part of the visual landscape only to be dealt with accordingly when I just can't stand it anymore (or company's coming).

In the past I've tried several different printed calendars, but in the end I've always defaulted to a computer-based calendar and have been using Google calendar for a while.  I'd like to get back to an actual calendar, though, if only as a means of preservation.  Enter this little cutie...

 It's a simple spiral-bound calendar I can tuck in my bag meant really for students but with plenty of space to write on each day to suit my purposes. Along with my Google calendar, I intend to use this paper calendar to keep track of our family doings and developments. Wish me luck.  I've kind-of fallen off that wagon.

I like the tangible aspects of the spiral-bound calendar not only for its aesthetic appeal but also for the example it sets to the bambini -- that of writing down what's important and not relying on technology to the exclusion of everything else. The convenience of being able to access my Google calendar from my phone is huge, though, and makes it my default calendar.  Still, I endeavor to strike the proper balance between technology and posterity.

My strange fixation on calendars is becoming more evident the longer I yammer on about mine.  As for what to do with paperwork that needs my attention and response, I'm still refining my system. Generally I try to respond as quickly as possible when necessary and send it back so it's off my plate, so to speak. If I have to wait to return something, I tend to stick it on the fridge (where it is in danger of becoming, like the calendars, part of the visual landscape). Still, it's my not-so-failproof way to protect it from getting lost in the shuffle or falling victim to my deck-clearing compulsion, which seems to have intensified with each child I have borne. Hmm.

Lots of information comes home from school that I like to hang on to for future reference (including those calendars). Presently I have a three-ring notebook in which I try to file things in as I receive them. This reverse chronological order (i.e. most recent first) system is one I learned as an intern at Lyric Opera of Chicago, and I've applied it to pretty much everything I've tried to organize into notebooks, including children's health records and household paperwork. Things like school handbooks that don't easily lend themselves to being three-hole punched are tucked into a plastic envelope that itself is three-hole punched and held closed with a hook and loop closure.

I have come to realize that not every piece of schoolwork needs to be archived. For the past two years, I have collected the elder lad's work in those plastic zip-up cases that sets of sheets, curtains, or comforters come in. I slide the case under the elder lad's bed. A few times he'd trot out all the work (much to my chagrin, as it usually coincided with happy hour) and play trash truck. It finally dawned on me to have him actually sort through the work he wanted to keep, stash that back in the case, and put the rest in the household recycling sack. (I went through it myself later to save things I thought were "keepers" from the recycling bin fate).

Backpacks and lunch boxes live in a low kitchen cabinet for bambini to stow and retrieve themselves. I try to assemble as much of the next day's packed lunch after dinner is cleaned up so that there is less to fuss about in the morning when all bets are off as to my lucidity and the availability of both my hands for food preparation.  Backpacks are readied for the next day with contents like homework, school library books, things for quiet rest time, and correspondence with the teacher.

We're not to the season yet of having bambini going in opposite directions to activities, which simplifies the family calendar a lot. In trying to hone my organizational skills now, I hope to be well-poised to take on that logistical quagmire as it comes our way.

The real challenges both now and in the future will lie in
*not taking on too much,
*remembering what's most important to us as a family on the path to Heaven, and
*making the organizational system work for us -- not the other way around.

My system is working for me so far, though I know there's always room for improvement...